External Provider Questionnaire

Company Information

Company Name
Trading Name (if different)
Registered Address
Trading Address (if different)
Company Phone Number
Email Address (General Enquiries)
Email Address (Accounts)
Company Registration Number
VAT Number
Products or Services Offered

Company Type (please select from drop down)
Sole TraderPartnershipLimitedPLCCharityIs your company an SME? (please select from drop down)

Scope of Engagement (please select from drop down)Supply OnlySubcontractorBoth

Name of person completing the form
Job Role
Email address

Quality Management

Do you have a Quality Policy in place? (please select from drop down)
YesNo(please attach max file size 5MB)

Do you operate an accredited Quality Management System, e.g. ISO 9001?
(please attach max file size 5MB)

If you do not operate a Quality Management System, please answer the following:

How do you manage non-conformances and complaints?
How do you ensure staff competence and training?
Do you undertake management reviews and continuous improvement activities?

Enviromental Management

Do you have an Environmental Policy in place? (please attach max file size 5MB)

Do you operate an accredited Environmental Management System, e.g. ISO 14001?
(please attach max file size 5MB)

Do you track carbon emissions? Provide most recent data. (please attach max file size 5MB)
Do you use recycled or sustainable materials? Provide details.

Do you hold a Waste Carrier Licence?
(please attach max file size 5MB)

Health & Safety

Do you have a Health & Safety Policy? (please attach max file size 5MB)

Do you operate an accredited H&S Management System, e.g. ISO 45001?
(please attach max file size 5MB)

Please provide accident statistics for the last 3 years.

Have you had any RIDDOR incidents in the last 3 years? If so, please provide details.

Provide details of any Improvement Notices, Prohibition Notices, or fines in the last 5 years.

How do you consult with workers on H&S matters?

How do you manage subcontractor H&S competence?

Do you have a policy covering anti-bullying, harassment or sexual harassment?(please select from drop down) YesNoYou agree to adhere to SafeSite Facilities Personal Harrassment Policy.

Right to Work & Legal Compliance

Do you have procedures in place to verify the Right to Work in the UK for all employees and subcontracted labour? (please select from drop down)

YesNoAre Right to Work checks carried out before individuals commence work on site? (please select from drop down)

How do you ensure ongoing compliance with UK immigration and employment legislation?

Are Right to Work checks carried out before individuals commence work on site? (please select from drop down) YesNoAre Right to Work checks carried out before individuals commence work on site?

Please confirm records of Right to Work checks are retained in line with legal requirements. (please select from drop down) YesNoAre Right to Work checks carried out before individuals commence work on site?

Social Value

Please provide details on any provide apprenticeships, traineeships, or work placements you offer?

Please provide details on any support for local employment or supply chains?

Please provide details on engagement within community or charitable initiatives?

Equality, Diversity & Inclusion (EDI)

Do you have an Equality, Diversity & Inclusion Policy? (please attach max file size 5MB)

How do you ensure non-discrimination in recruitment and subcontracting?

Have you had any upheld discrimination claims in the last 5 years?

Are you a Disability Confident Employer? (please select from drop down) Not accreditedLevel 1 – CommittedLevel 2 – EmployerLevel 3 – Leader
Is your business minority-owned or female-owned? (please select from drop down) None of the aboveMinority-ownedFemale-ownedBOTH Minority & Female-owned

Ethical & Responsible Business

Do you have a Modern Slavery & Human Trafficking Policy? (please attach max file size 5MB)

You agree to abide by SafeSite Facilities Modern Slavery Policy.

Do you have an Anti-Bribery & Corruption Policy? (please attach max file size 5MB)

How do you ensure ethical practices within your supply chain?

Accreditations

These have been automatically ticked by default. Please untick any that do not apply. If obtained, please attach any relevant certificates, using the file uploader next to each:

SafeContractor

Constructionline

FORS

SMAS

RISQS

Achilles

Cyber Essentials

Other – please specify (please attach max file size 5MB)

Insurance

Please confirm levels of cover and attach certificates for the following:

Employers Liability (please attach max file size 5MB)

Public Liability (please attach max file size 5MB)

Professional Indemnity (please attach max file size 5MB)

Contract Works (please attach max file size 5MB)

Other – please specify (please attach max file size 5MB)

Supplier Declaration

I confirm that the information provided is accurate and complete. I understand that false or misleading information may result in removal from the approved supplier list.

Name:
Job Title:
Date:

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